| Minutes Apr 2008 |
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The Seaview Suite of the Lossiemouth Town HallOn Tuesday 8th April 2008
Present Charles French, Victoria Moors, Robert Taylor, Amanda Gregory The Chairperson opened the meeting at 1900 hours and welcomed all present. . Item 1. Apologies.1.1 Apologies were received from Bill Reid, Fran Hutton, Constance Campbell and Jane Stokes.Item 2. Minutes of the Previous Meeting2.1 It was proposed by Bob and seconded by Victoria that the minutes be accepted. The minutes were accepted and signed by the Chairperson as a true record.Item 3. Matters Arising3.1 Item 8; The makeup of the estate walkabout is Housing Officer, councillor, estate coordinator, community warden and any tenant. The estate audit takes place twice a year in October and March.3.2 Item 9.2. The Core Group are looking at the new tenant’s survey in detail. Amanda said that new tenants are always asked if they want to be shown how anything works. There is now a settling-in visit by the housing officer at four to six weeks after a tenant moves in. Item 4. Correspondence4.1 (a) There was a booklet received from the Scottish Government.(b) A letter was received from the Scottish Housing Regulator about their new location, role and web site. Item 5. Reports5.1 There were no reports.Item 6. Web Site6.1 The Core Group site is now finished and the Lossiemouth one will be finished soon. As one site is finished the designer starts on the next.Item 7. Estate Walkabout8.1 On the rescheduled walkabout there was no member of the forum availableItem 8. Housing Sub Committee9.1 The Housing Sub Committee is dealing with policy and strategy. The committee system is changing and the future dates of the meetings will changeItem 9. CIH Conference9.1. The CIH conference was well attended. It was considered to be not as good as the previous year as the workshops concentrated on Glasgow which was mostly irrelevant to rural tenants.Item 10. Environmental Grant10.1 There are some delays to completing the work at Coulardhill Terrace due to problems with owner occupiers. The work should be started soon. The security lighting should also be strtingsoon.10.2 We have to decide what the money is going to be spent on this year. Suggestions are pathways and fencing on the Coulard Bank Estate and Grant Lane. Check for fencing in Boyd Anderson Drive and Coulardhill. We are also going to consider a children’s play park in the Inchbroom area Item 11. Any Other Relevant Business11.1 We need to promote the forum more, ie posters, flyers for new tenants which would go into their packs.11.2 All rent offices will close at the end of April and all tenants will have to pay their rents at the post office or local shops. 11.3 It was noted that there is a three day delay on the rent money reaching the council when it is paid at post office or local shops and some tenants have received letters telling them that they are in arrears although they paid their rent on time. 11.4 It was noted that the Scottish Government are disbanding to of their advisory groups and moving their remit onto TRAG. 11.5 The Inspection Manager for the Moray Council Inspection will be John Jenkins and the Tenant Assessor will be Teresa Mullen. Item 12. Date and Time of Next Meeting
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